You can add a new athlete to the Roster Athletics database from either (i) the start lists of the meet/meeting or (ii) the OVERVIEW Athletes in the left-hand side menu.


1. To add a new athlete from the start list, click the Add athletes button and then click the Create new button.

To add a new athlete from the OVERVIEW Athletes in the left-hand side menu, click the Create new athlete button. 

2. You will see a Create new athlete window in both situations. 

To add a new athlete, you must add the First name, Last name and select the applicable Gender and Country (all these fields are mandatory). You can also add a Middle name, a Birthday (you can change the date format in the user profile settings in the upper right hand corner) or only the year if you only know the birth year.

Remember, if you select the United States as a country, you will see a new Grade field that can be used if applicable.

Please note: If you w to change the capitalization within a name (e.g. if you're going to add McDonald), turn off the Auto-format names option.

3. You can also add a club or a school or mark an athlete as unattached if they are not a member of a club/school. 

To assign an athlete to a club/school, click the Add club/school button and find your club/school in the Select club/school window.

You can add as many clubs/schools as you need. To do this, click the Add club/school button again and select the club/school.

For more information on how to add a new club or school, see the Add club/school guide.

If an athlete is not a member of any club or school, select the Unattached option.

4. If you add a disabled athlete, you can choose one or two Para classes (one T-class and one F-class) from the fields at the bottom of the window.


5. After adding all the data, click the Save button.

6. If you have added a new athlete correctly, you will see a window with a menu containing Personal, Licence/License, and Records links. The Permissions button will also appear at the bottom of the page.

In the Personal tab, in addition to previously added information, you will find the option to add photos. To add a new photo, click the Upload button and upload a photo of the athlete. All photos are verified by Roster Athletics Staff and will only be displayed once approved.

Face photo will be used as the avatar, for example, displayed next to the athlete's name on a start list. The profile photo will be used when viewing the athlete's profile in the Roster app. It doesn't need to focus on the head.

Under Licence/License, you can add a new licence/license number. Only licence/license numbers for Athletics Northern Ireland, England & Wales Athletics, Scottish Athletics, Greek Athletics, New Zealand and World Athletics can be added.

Under Records, you can see the personal and season records of the athlete. If you are the creator of an athlete or you have permission to edit the athlete, you can add records manually by pressing the Add records button. 

In the new Add new PB & SB window, select the right season, event, and implement (if relevant). Type in the record in the proper format and save. Your records will be marked as added by the Organizer/Organiser (Source column and start lists).

In the lower-left corner, you can switch between metric and imperial (feet-inches) units.

By clicking on the Permissions button, you can add users who will have permission to read, edit or delete data for this athlete. For more information on how to add permissions to a new user, see the Permission to edit athlete guide.