Check-in is a universal concept for many meets/meetings (across all levels) used by organisers to verify entries before the event starts.
This guide is divided into the following sections below:
Enable check-in
To get started, first enable the athlete check-in feature for your meet/meeting by selecting MEET/MEETINGS → Details → General → Check-in → Organiser only and save.
Once enabled and saved, a new menu option called Check-in appears on the far left-hand side. In addition, a Check-in start and Check-in deadline columns will appear in the schedule.
Setting up check-in start and deadline
To set a check-in start and check-in deadline, go to the Schedule page. By default, the start is set to 4 hours, and the deadline is set to 1 hour. This means that athletes shall check-in no earlier than four hours and later than one hour before the event start. In the Check-in start and Check-in deadline columns, you can change the default value by either (i) adjusting the applicable time by clicking on the plus and minus icons or (ii) typing the time in the Hours and Minutes fields.
Check-in
Once the check-in deadlines are set, and athletes are on the start lists, you are ready for check-in. Click on the Check-in menu for the view where you can manage athletes.
You can change the view depending on whether you want to sort participants by their names or by the event. You can also filter the list by typing the athlete/relay name/BIB number or event name, respectively, in the Filter participants and Filter events fields.
To check in, click on the checkmark icon. If the athlete is not present, click on the minus icon. An athlete will get SCR (scratched) status on the start list and will be excluded from seeding.
You can change the status in groups depending on the selected view. If you have selected sorting by participants, clicking on the three dots icon will allow you to check in an athlete for: a.) all events; b.) scratch the athlete from all events; or c.) mark all events as pending. If you selected sorting by events, clicking on the three dots icon will allow you to check in or scratch all athletes on the list in bulk.
Please note: Participants that have results cannot be scratched.
Additional information
By default, all scratched athletes are excluded from appearing on the FinishLynx timing system start lists. To change this, go to MEET/MEETINGS → Details → FinishLynx integration, and in the Exported participants select All. Please see the FinishLynx integration guide for more detail.
For events with multiple stages, check-in always applies to the summary of the lowest stage.
A scratch in the first child event of a combined event also causes a scratch in the parent event. Scratch in other child events will change the parent's status to DNF.
You can toggle between Check-in, Start lists, and Results by clicking the two arrow icon and selecting a view from the list.
