Check-in is a universal concept for many meetings (across all levels) used by organisers to verify entries before the event starts.
This guide is divided into the following sections below:
To get started, first enable the athlete check-in feature for your meeting by selecting MEETINGS → Details → General → Check-in → Enabled and save.
Once enabled and saved, you will see a new menu option appear on the far left-hand side titled Check-in. In addition, a Check-in column will appear in the schedule.
Setting up check-in deadlines
To set a check-in deadline, go to the Schedule page. By default, the deadline is set to 1 hour. This means that athletes shall check-in no later than one hour before the event start. In the Check-in column, you can change the default value by either (i) adjusting the applicable time by clicking on the plus and minus icons, or (ii) typing the time in the Hours and Minutes fields.
Once the check-in deadlines are set and athletes are on the start lists, you are ready for check-in. Click on the Check-in menu for the view where you can manage athletes.
You can change the view depending on whether you want to sort participants by their name or by the event. You can also filter the list by typing the athlete/relay name/BIB number or event name respectively in the Filter participants and Filter events fields.
To check-in, click on the checkmark icon. If the athlete is not present, click on the minus icon. An athlete will get SCR (scratched) status on the start list and will be excluded from seeding.
You can change the status in groups depending on the selected view. If you have selected sorting by participants, clicking on the three dots icon will allow you to check-in an athlete for: a.) all events; b.) scratch the athlete from all events; or c.) mark all events as pending. If you selected sorting by events, clicking on the three dots icon will allow you to check-in or scratch all athletes on the list in bulk.
Please note: Participants that have results cannot be scratched.
By default, all scratched athletes are excluded from appearing on the FinishLynx timing system start lists. To change this, go to MEETINGS → Details → FinishLynx integration, and in the Exported participants select All. Please see the FinishLynx integration guide for more detail.
For events with multiple stages, check-in always applies to the summary of the lowest stage.
A scratch in the first child event of a combined event also causes a scratch in the parent event. Scratch in other child events will change the parent's status to DNF.
You can toggle between Check-in, Start lists, and Results by clicking the two arrow icon and selecting a view from the list.