As a first time participant signing up for a meeting on Roster, you will need to create your account to be able to register yourself or someone else (if you are a coach, parent, or manager) for meetings. This guide will show you how to create and manage your account. 

The guide is organised as follows:

Signing up for an account

To get started, go to the page and provide required information, such as your country and full date of birth. We are required to ask for your details in order to comply with privacy regulations.

If your age meets the conditions for creating an account in your country, you can decide to to sign up with Google, Apple, Facebook accounts, or with Email. If choosing to sign up with Email, you will still be able to link your Google, Apple, Facebook account later in the account settings.

Regardless of which option you have chosen, in the next stepyou will have to provide information about who you want to be able to register for meetings. 

There are three options: 

  • I will sign up myself - the system will automatically create your athlete profile (you can change athlete details later).
  • I will sign up others - you will need to add new athletes (one time) to your account. Read more below.
  • I will sign up myself and others - by selecting this option, the system will automatically create your athlete profile, and you will need to add new athletes (one time) to your account later. Read more below.

Please note: if you want to sign up yourself, you will need to add your gender.

If you decide to sign up with Email, add your email address and create a new password. You will automatically be sent a verification email. Finalize the signup by typing in the code or following the activation link in the email.

After verifying and accepting the Platform Terms and Conditions, you will now be able to log in.

Managing your account

Once you are logged in, you will see a new Account tab in the upper right corner of the webpage. Click on it to see the accounts overview.


The first tab lists all the meetings for which you have registered yourself or your athletes. Click on the View button to go to the meeting's registration view where you can, for example, resign from participating after registering, and ask for a refund.

Managed athletes

The Managed athletes tab lists all athletes assigned to your account. If you have selected the I will sign up myself option when creating your account, the list will show your athlete profile, otherwise, the list will be empty by default.

Creating a new athlete

To add a new athlete to the list of athletes you are managing or signing up for, click on the Add athlete button. You will see a Create new athlete window appear.

To add a new athlete, you will need to add the First name, Last name, Date of birth, and select the applicable Gender and Country (all these fields are mandatory). You can also add a Middle name, and select the club/school. The Year of birth field will fill in automatically based on the date of birth.

Please be aware that if selecting the United States as a country, you will see a new Grade field appear as an optional field.

To assign an athlete to a club/school, click on the edit icon and find your club/school in the Select club/school window. You can add as many clubs/schools as you need. To do this, click on the plus icon on the right-hand side and select the club/school.

After adding all of the data, click on the Save button.

Editing athletes

If you have added a new athlete correctly or just clicked on the athlete's name on the list, you will see an Edit athlete data window with a menu that contains: Personal, Licence, Photos, and Records links. 

Under Licence, you can add a new licence number for that athlete. Currently, only licence numbers for Athletics Northern Ireland, England & Wales Athletics, Scottish Athletics, and World Athletics can be added. The licence numbers for England & Wales Athletics should be added automatically when adding an athlete to the platform, as Roster Athletics is synchronized with the Trinity database.

Under Photos, you can see and add the athlete's photos. To add a new photo, click on the Add photo icon and upload a photo of the athlete. All photos are verified by Roster Athletics Staff and will only be displayed once approved.

Please note: Roster Athletics will only accept images of the actual athlete (i.e. no avatars, etc.). By uploading an image, you represent and warrant to us that you have the ownership rights, or you have obtained all necessary licenses or permissions from any relevant parties, to use the image. This includes obtaining the right to grant us the rights to use the image as an athlete photo in start lists and results for athletics meetings. You accept full responsibility for avoiding infringement of the intellectual property or personal rights of others in connection with this image.

Under Records, you can see the personal and season records of the athlete which have been either updated from the Tilastopaja statistic database (if an athlete has a Tilastopaja ID), added by Roster Staff, added by organisers, or added by you. To add your records click on the Add records button. 

In the new Add new PB & SB window, select the season, event, and implement (if relevant). Type in the record with the proper format. Your records will be marked as added by Registrant.

Registration credits

The last tab lists all the organisers whose resignation credits you have. You can use these credits when signing up for the next meeting organised by the organiser from the list.

To use your credits, find a meeting organised by the organisers whose credits you have and register for the meeting. Once your athlete or athletes are approved, you will be able to pay with these credits. To do so, click on the Payment button and if you have credits, you will see the Pay using credits window. Select the Use credits button to pay with credits.

Credits can be used if the credit amount covers the entirety or only part of the fee. In the latter case, credits will be included on the payment provider page as a discount.


Users can edit basic information about themselves, change their password, select display settings, and link their accounts to Apple, Google, and Facebook. To do this, open the user menu by clicking on the icon in the upper right corner of the webpage and selecting Profile & Settings.


To edit the user name, e-mail, or phone number, select Profile from the menu options. 

Certain changes require entering your password to confirm. If you have signed up with Google, Apple, or Facebook, you must first create a password in the Password tab.


To change the date and time display formats, select Display from the menu options.

Change the displayed date format by selecting the desired one from the Date format menu. There are four date formats, where DD means date, MM means month and YYYY means year:


Change the displayed time format by selecting the desired one from the Time format menu. There are two time formats: 

  • 24h (e.g. 16:15)
  • 12h (e.g. 11:15 AM)

The selected formats will be used when searching for meeting by date, in meeting details, or when creating a new athlete.


To change your password, select Password from the user menu options. 

If you have registered using a single sign on method, you have to create a new password by pressing the Create a password button. It will send you an email with a link that will allow you to create a password for your account.


To use a Google, Apple, or Facebook account to log in to the platform, link the account with your Roster account under the SSO tab. You can also unlink your account if you signed up with Google, Apple, or Facebook (be sure to create a password before doing so).


To change the language of the platform, select Language from the user menu and choose your desired one or select it from the list at the bottom of the page.